KSA Payroll, GOSI & HR Compliance in ERPNext
Standard ERPNext was not built for Saudi Arabia. It ships without GOSI contribution rates, without EOSB calculations, without Iqama tracking, and without KSA Labour Law leave entitlements. Every Saudi business running ERPNext has to configure these from scratch — or worse, manages them outside the system in spreadsheets while the ERP handles everything else. GSA builds a complete KSA HR and payroll configuration into ERPNext so your salary structure, compliance obligations, and employee records are handled correctly in one place from day one.
What Is This Service?
ERPNext's HR and payroll modules are powerful — but they ship as a blank canvas. The Saudi-specific compliance layer has to be built on top. GSA configures everything KSA businesses need from day one: the salary structure, GOSI rates, EOSB calculations, Iqama tracking, and leave entitlements — all built to KSA Labour Law and GOSI regulations.
The KSA salary structure is pre-built with Basic Salary, Housing Allowance (25% of basic), Transport Allowance, Mobile Allowance, GOSI Employee deduction (9% of basic plus housing), and Income Tax. Every component is configured so payslips calculate correctly without manual adjustments.
GOSI contributions are built directly into the salary structure at the correct regulatory rates: 9% employee and 9.75% employer contribution for Saudi nationals; 2% employer-only contribution for non-Saudi employees. A monthly GOSI report generates the submission data needed for the GOSI portal — no manual calculation required.
End of Service Benefits are calculated automatically using the KSA Labour Law formula: 0.5 months per year of service for the first five years, and one full month per year thereafter. The EOSB Liability report shows each employee's current entitlement so the liability is tracked in the accounts at all times — not discovered at termination.
Iqama and Work Permit expiry dates are tracked on every non-Saudi employee record. The system sends an automatic alert to the HR Manager 30 days before expiry — giving enough time to renew without incurring penalties for lapsed residency permits, which under KSA law can be significant.
Leave entitlements are pre-configured to KSA Labour Law: Annual Leave (21 days, rising to 30 days after 5 years of service), Sick Leave, Hajj Leave (5 days, once per service), Maternity Leave (60 days), Paternity Leave (3 days), Emergency Leave, Unpaid Leave, and Compensatory Leave.
What We Deliver
Scope of Service
- KSA salary structure: Basic, Housing Allowance (25%), Transport, Mobile, GOSI deduction, and Income Tax — all pre-configured
- GOSI contribution rates built in: 9% employee + 9.75% employer for Saudi nationals; 2% employer-only for non-Saudis
- Monthly GOSI report: generates submission data for the GOSI portal — no manual calculation
- EOSB Liability report: auto-calculates each employee's entitlement (0.5 month/year for first 5 years, 1 month/year thereafter)
- EOSB liability tracked against a dedicated account in the chart of accounts at all times
- Iqama and Work Permit expiry tracking on every non-Saudi employee record
- Automatic HR Manager alert 30 days before any Iqama or Work Permit expiry
- KSA Labour Law leave types: Annual (21/30 days), Sick, Hajj, Maternity (60 days), Paternity (3 days), Emergency, Unpaid, Compensatory
- Employee Self-Service workspace: leave balance, payslips, attendance, and expense claims in one view
- HR Manager workspace: active employees, Iqama expiry alerts, pending leave requests, GOSI and EOSB reports
- Training for HR team and employees in Arabic and English
Is This Right For You?
Right For You If…
- Any Saudi business running ERPNext that is managing GOSI, EOSB, or Iqama tracking outside the system in spreadsheets
- HR managers who need a single system that handles payroll calculation, leave management, and compliance reporting together
- Businesses with a mix of Saudi and non-Saudi employees where GOSI rates differ and are currently calculated manually
- Companies that have received a GOSI audit notice or want to ensure their contribution calculations are correct before one arrives
- Growing businesses where the HR team is spending significant time on manual payroll calculations and compliance tracking
- Any business that wants automatic Iqama expiry alerts so residency renewals never fall through the cracks
Ready to get started?
Talk to our team. We'll understand your business and tell you honestly what we can do for you.